GSA Schedule 871 ORDERING INFORMATION Contract Number: GS-23F-0284P

Ordering from our GSA Schedule is a fast, straightforward process. The following information should be helpful in completing your order.

1. Table of awarded special item numbers (SINs)

SIN 871-1 Strategic Planning for Technology Programs/Activities
SIN 871-2 Concept Development and Requirements Analysis
SIN 871-3 System Design, Engineering and Integration
SIN 871-4 Test and Evaluation
SIN 871-5 Integrated Logistics Support
SIN 871-6 Acquisition and Life Cycle Management

2. Maximum Order: The Maximum Order designated for contracts awarded under this schedule is $750,000. Ordering activities may seek a price reduction for orders placed over this amount.

3. Minimum Order: The Minimum Order designated for contracts awarded under this solicitation is $100.

4. Geographic Coverage: The geographic scope of this contract is within the 48 contiguous states, Washington, D.C., Alaska and Hawaii.

5. Points of Production: Not applicable.

6. Discount from List Prices or Statement of Net Price:

Funded Order Value Discount:
Up to $250,000 0.5% $250,000 - $500,000 1.0% $500,000 - $750,000 1.5% $750,000 - $1,000,000 2.0% Over $1,000,000 Negotiable on a individual order basis

7. Quantity Discounts: PSI may offer a discount for services that are performed in certain lower cost geographic areas and are negotiated on an individual order basis.

8. Prompt Payment Terms: None.

9. Government Purchase Cards:

• are accepted at or below the micro-purchase threshold.
• are accepted above the micro-purchase threshold.

10. Foreign Items: None

11. Time of Delivery

1. Time of delivery: As specified in individual orders.
   
2. Expedited delivery: Not applicable.
   
3. Overnight and 2-day delivery: Not applicable.
   
4. Urgent requirements: When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact the Contractor for the purpose of obtaining accelerated delivery. The Contractor shall reply to the inquiry within 3 workdays after receipt. (Telephonic replies shall be confirmed by the Contractor in writing.) If the Contractor offers an accelerated delivery time acceptable to the ordering agency, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.
   

12. F.O.B. points: Destination.

13. Ordering:

1. Address:
   Planned Systems International, Inc.
   5201 Leesburg Pike, Suite 1100
   Falls Church, VA 22041-3268
   Attn. Gerald Pizer
   Voice: 703.575.2079
   Fax: 703.575.9328
   E-mail: gerald.pizer@plan-sys.com
   

2. Procedures:
   For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA's) and a sample BPA can be found at the GSA/FSS Schedule homepage (fss.gsa.gov/schedules).
   

14. Payment Addresses:

1. Electronic:
   Christopher Marasco
   Credit Officer
   10480 Little Patuxent Pkwy.
   Columbia, MD 21044
   Tel: 410-730-5526 Fax: 410.730.6178
   cmarasco@columbank.com
   Financial Institution ABA Number: 055002338
   Collateral # 01-075438-02
   Depositor Account Number: 2090-24437
   

2. Checks:
   Planned Systems International, Inc.
   10632 Little Patuxent Parkway, Suite 200
   Columbia, MD 21044
   

15. Warranty Provision: Standard Commercial Warranty.

16. Export Packing Not applicable.

17. Terms and Conditions of Government Purchase Card acceptance: Determined on an individual order basis.

18. Environmental attributes (recycled content, energy efficiency and/or reduced pollutants): Negotiated on an individual order basis.

19. Data Universal Number System (DUNS) number: 60-357-1613

20. Notification regarding registration in Central Contractor Registration (CCR) database: PSI is registered in the CCR database.

21. Ordering Procedures:

FAR 8.402 contemplates that GSA may occasionally find it necessary to establish special ordering procedures for individual Federal Supply Schedules or for some Special Item Numbers (SINs) within a Schedule. GSA has established special ordering procedures for services that require a Statement of Work. These special ordering procedures take precedence over the procedures in FAR 8.404 (b)(2) through (b)(3).

When ordering services over $100,000, Department of Defense (DOD) ordering offices and non-DOD agencies placing orders on behalf of DOD must follow the policies and procedures in the Defense Federal Acquisition Regulation Supplement (DFARS) 208.404-70, Additional ordering procedures for services. When DFARS 208.404-70 is applicable and there is a conflict between the ordering procedures contained in this clause and the additional ordering procedures for services in DFARS 208.404-70, the DFARS procedures take precedence.

GSA has determined that the prices for services contained in PSI's pricelist applicable to this Schedule are fair and reasonable. However, the ordering office using this contract is responsible for considering the level of effort and mix of labor proposed to perform a specific task being ordered and for making a determination that the total firm-fixed price or ceiling price is fair and reasonable.

When ordering services, ordering offices shall-

(1) Prepare a Request (Request for Quote or other communication tool):

1. A statement of work (a performance-based statement of work is preferred) that outlines, at a minimum, the work to be performed, location of work, period of performance, deliverable schedule, applicable standards, acceptance criteria, and any special requirements (i.e., security clearances, travel, special knowledge, etc.) should be prepared.
2. The request should include the statement of work and request the contractors to submit either a firm-fixed price or a ceiling price to provide the services outlined in the statement of work. A firm-fixed price order shall be requested, unless the ordering office makes a determination that it is not possible at the time of placing the order to estimate accurately the extent or duration of the work or to anticipate cost with any reasonable degree of confidence. When such a determination is made, a labor-hour or time-and-materials quote may be requested. The firm-fixed price shall be based on the prices in the Schedule contract and shall consider the mix of labor categories and level of effort required to perform the services described in the statement of work. The firm-fixed price of the order should also include any travel costs or other direct charges related to performance of the services ordered, unless the order provides for reimbursement of travel costs at the rates provided in the Federal Travel or Joint Travel Regulations. A ceiling price must be established for labor-hour and time-and-materials orders.
3. The request may ask the contractors, if necessary or appropriate, to submit a project plan for performing the task, and information on the contractor's experience and/or past performance performing similar tasks.
4. The request shall notify the contractors what basis will be used for selecting the contractor to receive the order. The notice shall include the basis for determining whether the contractors are technically qualified and provide an explanation regarding the intended use of any experience and/or past performance information in determining technical qualification of responses.

(2) Transmit the Request to Contractors:

Based upon an initial evaluation of catalogs and pricelists, the ordering office should identify the contractors that appear to offer the best value (considering the scope of services offered, pricing and other factors such as contractors' locations, as appropriate) and transmit the request as follows:

1. The request shall be provided to at least three (3) contractors if the proposed order is estimated to exceed the micro-purchase threshold, but not exceed the maximum order threshold.
2. For proposed orders exceeding the maximum order threshold, the request shall be provided to an appropriate number of additional contractors that offer services that will meet the agency's needs.
3. In addition, the request shall be provided to any contractor who specifically requests a copy of the request for the proposed order.
4. Ordering offices should strive to minimize the contractors' costs associated with responding to requests for quotes for specific orders. Requests should be tailored to the minimum level necessary for adequate evaluation and selection for order placement. Oral presentations should be considered, when possible.

(3) Evaluate Responses and Select the Contractor to Receive the Order:

After responses have been evaluated against the factors identified in the request, the order should be placed with the Schedule contractor that represents the best value. (See FAR 8.404.)

The establishment of Federal Supply Schedule Blanket Purchase Agreements (BPAs) for recurring services is permitted when the procedures outlined herein are followed. All BPAs for services must define the services that may be ordered under the BPA, along with delivery or performance time frames, billing procedures, etc. The potential volume of orders under BPAs, regardless of the size of individual orders, may offer the ordering office the opportunity to secure volume discounts.

When establishing BPAs ordering offices shall-

1. Inform contractors in the request (based on the agency's requirement) if a single BPA or multiple BPAs will be established, and indicate the basis that will be used for selecting the contractors to be awarded the BPAs.
   1. SINGLE BPA: Generally, a single BPA should be established when the ordering office can define the tasks to be ordered under the BPA and establish a firm-fixed price or ceiling price for individual tasks or services to be ordered. When this occurs, authorized users may place the order directly under the established BPA when the need for service arises. The Schedule contractor that represents the best value should be awarded the BPA. (See FAR 8.404.)
   2. MULTIPLE BPAs: When the ordering office determines multiple BPAs are needed to meet its requirements, the ordering office should determine which contractors can meet any technical qualifications before establishing the BPAs. When establishing multiple BPAs, the procedures in (a)(2) above must be followed. The procedures at (a)(2) do not apply to orders issued under multiple BPAs. Authorized users must transmit the request for quote for an order to all BPA holders and then place the order with the BPA holder that represents the best value.

1. Review BPAs Periodically: Such reviews shall be conducted at least annually. The purpose of the review is to determine whether the BPA still represents the best value. (See FAR 8.404.)

   The ordering office should give preference to small business concerns when two or more contractors can provide the services at the same firm-fixed price or ceiling price.

   When the ordering office's requirement involves both products as well as executive, administrative and/or professional services, the ordering office should total the prices for the products and the firm-fixed price for the services and select the contractor that represents the best value. (See FAR 8.404.)

   The ordering office, at a minimum, should document orders by identifying the contractor from which the services were purchased, the services purchased, and the amount paid. If other than a firm-fixed price order is placed, such documentation should include the basis for the determination to use a labor-hour or time-and-materials order. For agency requirements in excess of the micro-purchase threshold, the order file should document the evaluation of Schedule contractors' quotes that formed the basis for the selection of the contractor that received the order and the rationale for any trade-offs made in making the selection.

   
   

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   Point of Contact:
   Gerald Pizer
   703.575.2079
   gerald.pizer@plan-sys.com